To construct a 3-part professional email
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Email Requirements |
All Basic Features of Emails are Included • To line • Cc and Bcc lines • Subject line • Attachment line • From line • Salutation |
Introduction (part 1) • States Reason for writing (why you are writing) • States Objective (what you hope to accomplish/or what you want to happen) |
Body (part 2) • Provides background info as necessary • Stresses Importance of the matter in real terms • Provides other necessary info so reader can make a decision or take action |
Conclusion (part 3) • Restates reason for writing/objective • Reiterates importance of the matter • Looks to the future • Thanks the reader |
Signature Line is Included |
Tone and Style are Appropriate Note: “I am writing to inform you. . .” sounds rude. |
Mechanics Note: If I cannot read it, I will not grade it. Try using Grammerly. • Grammatically Correct • Spelling is Correct • Word Choice is Correct (use simple words) • Sentences are breath-length or shorter |
Precision • clear, concise, and to the point without wordiness • is not excessive in length or too short to get your message across (3 short paragraphs) • is visual as necessary (may use bullets, numbers, subheadings, etc. ) |
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